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The long-awaited interview with Johannes Seidel from JERA GmbH is online!
This video is about the JTL 2 DATEV interface of Jera GmbH – and everything that goes with it. Topics such as PAN EU, thresholds, FBA, Shopsysteme2Datev, Marktplätze2DATEV and many more will be discussed in detail and brought closer to you. Have fun watching 🙂
Jera GmbH connects eCommerce with accounting
Jera GmbH focuses on the development of interfaces to financial accounting for online retail. It specializes in standard interfaces and deals mainly with the JTL 2 DATEV interface. DATEV is one of the largest IT service providers in Germany. With the FIBU interfaces 2 DATEV, Jera connects eCommerce with accounting to simplify and automate all aspects of taxes for you as an online merchant. Jera GmbH can connect to a wide variety of systems. From the very classic eCommerce systems like JTL, Plentymarkets, Afterbuy, tricoma, DreamRobot and some more, to some store systems. These include Shopware, Magento, Oxid and Gambio, for example. In addition to ERP systems and store systems, Jera has also developed interfaces to marketplaces. Big names like Amazon, for example, can be connected, as well as eBay can be read directly. In addition, payments from Paypal and Amazon are matched with invoices. A process that can save you time and money.
How do the FIBU interfaces 2 DATEV work?
But what exactly can the JTL 2 DATEV interface and how does it work? A quick example: You are an online merchant and you start on the marketplace eBay. Over time, you realize that a lot of sales are generated and you can’t keep up with the bookkeeping. This is where Jera GmbH comes into play. With the interface you can download all sales that originated on eBay. The JTL 2 DATEV interface converts all sales data into a DATEV format, these are zipped ready. Then your tax advisor can import this data directly into the accounting system. This process allows no media disruption to occur because no one has to manually enter anything. Once a month you can easily download your data, the interface prepares them and they are transferred to the tax advisor. On the one hand, you get a very fast processing of your data, because you don’t have to search for receipts yourself. Furthermore, you save additional money with the tax advisor, since he can post the data directly.
What happens in the 2nd step of the JTL 2 DATEV interface?
In the 2nd step, the payments are posted against it. That is, you read e.g. your PayPal account and the JTL 2 DATEV interface looks up in the system which customer number and which invoice number the payment concerns. These are then assigned and a payment batch is created. The payment batch is then converted again into a DATEV format, with the customer and invoice numbers written into the batch as well. This way, your accountant can again easily scan the entire batch and automatically get an allocation of the payment to the invoices. And can thereby clear open items. Once again, this process allows a great time saving. Because the JTL 2 DATEV interface matches all data exactly, errors cannot happen here. A tax accountant has an account for each of his clients. For example, if a customer accidentally pays too little, this difference is displayed in the existing account. Such a difference would not yet be recognized in the interface, because it always transfers only one-to-one what is there in business transactions and does not automatically balance. This has mainly to do with the legal aspect, because the interface is not authorized to automatically compensate for anything.
The accounting department checks your data for accuracy and reconciles
For Jera GmbH, it is particularly important that the sales and credit notes are read out cleanly and transported to the accounting department. The same goes for payments. The tax preparer must be able to reconcile a bank statement at the end of each month or year. Means: If Paypal says at the end of the year that e.g. 1000 Euro of a customer are present, this amount must also be present in your accounting at the end. At the same time, this means that the JTL 2 DATEV interface must process the account statement completely. If you use your Paypal account for other purchases, you have to take a close look and adjust it. And this is exactly the main task of the interface. It reads everything 1 to 1 and checks if everything is correct. If not, she books things back on it. In general, accounting takes care of the economic situation of your company, reconciles and checks for accuracy. Is an external payment coming? Are the bank accounts correct? In the process, the accounting department always makes sure that as many checkpoints as possible are processed cleanly. Especially for large companies, when an auditor comes in addition, it is an insanely important aspect that all data has been accounted for correctly.
Post different charges from Amazon to different accounts
This process is also possible at Amazon. Here the JTL 2 DATEV interface reads your Amazon bank statements, looks at what your customers have paid and the charges are processed. In this matter, the 2 DATEV interface is already developed to the point that not only can all your fees be processed, but your fees can also be posted to different accounts. Finally, in addition to normal commissions, there are deals you might do with Amazon FBA. So, that you store your merchandise with Amazon. So it’s possible that you can also post Amazon’s different fee types, for example for picking or FBA, to different accounts. In order to be able to evaluate in the end in the bookkeeping also, what everything has cost you in detail. All this you can set in the JTL 2 DATEV interface. So do you want to see the costs for FBA and warehousing in a separate account? No problem with the 2 DATEV interface. This way, you can see exactly how much FBA has cost you and whether it’s worth continuing to stock that way.
Additional tools facilitate your business processes
With the JTL 2 DATEV interface, an additional toolwas developed that reads your bank data in MT940 format, prepares it and compares it with the JTL database. All commercially available banking software products, can export this text-based format and the interface reads it. By picking out your clients’ customer and invoice numbers, the tax preparer can import the pre-posted bank account statement in its entirety. In the following way, JTL payment reconciliation helps to reduce the work of allocation. Problem cases that would normally cost you hours can be avoided. Through the tool you get relief – and again save time and money. Another well developed tool, is the threshold report. The tool is especially helpful if you want to sell outside of Germany. Here Jera reads your sales and compares them to the threshold value. A popular example is Austria, because the delivery threshold here is relatively low (35,000 euros). Jera can see your taxable sales and compares it to the threshold. If the bar turns red, it means that you have come over the 35000 euros.
Good clarification on delivery thresholds and sales tax is necessary
Basically, Jera GmbH advises you to deal with the subject of delivery threshold before you come over the delivery threshold. After all, coming to terms with everything afterwards is a somewhat more difficult process. This is because the vouchers must be corrected and the tax returns submitted retrospectively. Nowadays, internationalization is a big issue in eCommerce. Marketplaces like Amazon make it possible to move in this direction through FBA. You can easily store in countries like Poland or the Czech Republic and conquer new markets. It works and brings you sales – but before that you should hire a good tax consultant who can also handle such issues. Value added tax law is relevant under criminal law. If you don’t account for sales tax correctly, you’ll end up in taxable territory pretty quickly. With the ADD ON Threshold / PAN EU of the 2 DATEV interface, you can manage thresholds for EU deliveries and issue revenues to different accounts when participating in PAN EU.
Plugins for program functions and payments
Also, the additional help of professional eCommerce agencies may be required to configure everything correctly in JTL and in its inventory management system. In the JTL 2 DATEV interface, as already mentioned, you can set when the delivery threshold is reached. In cooperation with the tax advisor, who looks to see if you are taxable, where you are and if you have a tax number, this is a complex issue that must be well implemented. In addition to the now already known ADD Ons, the 2 DATEV interface includes other plugins. These concern program functions and payments. In fact, many other payment providers are supported besides Amazon and Paypal. Skrill, which can be easily matched with JTL, Heidelpay, Concardis, Billsafe and Klarna are just a few options. All payment providers provide text-based reports where attribution is not always so easy. In addition, 2 DATEV offers a report tool with which a clean evaluation is possible. That is, in which country you have which sales at which tax rates. With this you can create a sales-based evaluation.
Your data is safe in the JTL 2 DATEV interface
Companies above a certain size must report their inventory to their tax advisor on a monthly basis. The reason for this is that the business management evaluations must be prepared cleanly. So-called inventory changes will be performed by your tax advisor based on the inventory level. Through the JTL 2 DATEV interface, a key date list is possible, so you can give out the stock retroactively. Does your tax consultant not work with DATEV, but with another program? DATEV has a market share of 70%, so it is familiar to most dealers. That’s why Jera GmbH calls its interface that way, although there are several tools you can use to handle accounting. Therefore, this is also not a problem. With all this information, are you concerned about how securely your data is being processed? Of course, the security of your data is the highest priority. The 2 DATEV interfaces do not store any data themselves, nor are data shifted back and forth. Everything happens on your own computer.
How does the setup of 2 DATEV work?
Jera itself offers the software and you can save everything locally on your computer. As secure as your server is, so is your data. Of course, a data backup is made automatically with every update. After all this information about the 2 DATEV interfaces, you are now wondering how exactly the setup and installation process works? Here it also always depends on the scope of services. If you want to do a very classic standard setup, you have to assume about one working hour. In addition, there are also facilities that run a little more complex, for example, when the entire PAN EU topic must also be handled. Since it can be a bit more complicated, you will get support from Jera GmbH during the setup. Even a conference of 3 with your tax advisor is possible, so that to 3. can look at the computer. As a retailer in eCommerce, you surely know that online retailing requires completely different requirements than, for example, brick-and-mortar retailing. Your tax advisor must understand exactly that, so that everything can also be done by machine.
Intrastat and cost accounting
Are you familiar with Intrastat? Intrastat stands for Intra-Community Trade Statistics and is based on EC Regulation No. 638/2004. This deals with Community statistics on the trading of goods between Member States of the EU. Intrastat is thus a statistical reporting system that maps trade between EU countries. Should you ever be required to submit reports, it is important that you have maintained your data in JTL-Wawi. Because these can then be read out and processed. One advantage, however, is that this difficult issue will only occupy very large retailers. Another topic that should concern you more is cost accounting. For example, if you want to split your sales but don’t want to run different revenue accounts to do so. So if you have only one revenue account, but want to know in more detail on which platform you have which revenue. The JTL 2 DATEV interface can also handle this.
How much do the 2 DATEV interfaces cost?
Are you unsure about a topic and don’t know if Jera GmbH offers a suitable interface for your request? Then you can simply call the support and ask. Your questions will be taken seriously and answered extensively. Especially if you have questions about the different systems. With JTL, Jera can work directly with the database because it is usually local. Afterbuy, for example, is a hosted system that requires a billing report to be downloaded and tricoma runs through its own API. The software has to be able to do a lot – and it does. You are interested in the software and would like to know where it stands price-wise? With such a large selection of ERP systems, store systems and marketplaces, there are accordingly also different sets. The extended package includes the JTL 2 DATEV interface, Paypal and Amazon as payment and costs 500 Euro gross. If you look at the direct competition, the price for the set is kept low. If you also need the threshold tool, this costs 200 euros gross.
Jera GmbH supports you in your success
If an intensive consultation is still required, e.g. with your tax advisor, a lump sum and individual agreement must be reached. If you just have a quick question because you are stuck, you don’t have to worry about Jera GmbH charging you. Here is really fair and customer-oriented. If you decide to work with Jera GmbH, you will not only benefit on a technical level, but also from the large network of professionals and tax advisors who all work with the company. Tax is a challenging topic that many online retailers are somewhat afraid of. Because in the end, the numbers and the data basis have to fit. Several factors and also protagonists must function well and interconnected to guarantee your economic success. And Jera GmbH offers you great support in this regard. eCommerce is an exciting topic. If you are aware in advance of everything you need to pay attention to and are well prepared for the sale, nothing will stand in the way of you and your future success.
Successfully use the JTL 2 DATEV interface
Are you interested in Jera GmbH’s FIBU interfaces or do you need more information on topics such as threshold values and PAN EU? Then do not hesitate to approach Jera GmbH. Do you have another concern about online commerce? As an eCommerce agency with many years of experience, our experts can advise and support you.
Haben Sie Fragen oder brauchen ein individuelles Angebot? Zögern Sie nicht, uns zu kontaktieren.
